Reserve a room online, by phone, or at any library service desk; virtual meeting spaces available too!
Making a reservation
- Everyone needs a library card and library PIN to make a reservation for a meeting space.
- Questions? Ask us anything »
Changing or canceling a reservation
Meeting Spaces Policy
Please read and agree to the library’s Meeting Spaces Policy. Highlights include:
- Age: Renters must be 18 years or older and have a valid library card.
- Access: Renters must understand events are open to the public; spaces cannot be used for private social gatherings or parties.
- Monetary exchanges: No selling or buying goods or services, soliciting donations is permitted.
- Fees: No fees can be charged, either prior to a reservation or on the day of your rental.
- Types of events permitted: educational, cultural, political, civic, or charitable in nature event.
- Types of events not permitted: commercial educational presentations.
- Food and non-alcoholic beverages are welcome. Alcohol and heating sources (hot plates or Sterno) are prohibited. Library staff cannot assist caterers.
Payment & Use Procedures
Please read and agree to the library’s Payment and Use Procedures. Highlights include:
- Not-for-profits can rent space for free, up to four hours. Not-for-profit groups are defined as not-for-profit when their missions serve an educational, cultural, charitable, political, or civic purpose and include 501(c)3 corporations and unincorporated associations, organizations, clubs, book groups, or government agencies.
- For-profits can pay to rent space for up to four hours. Prices vary by space. All groups that do not fit the definition of a not-for-profit group will be defined as for-profit. These include all businesses and other commercial entities.
- There are three ways to pay: credit card (VISA, Mastercard, AmEx, JCB, and Discover), check, and cash.
- Payment is due one week before your approved reservation date.
- If payment is not received, your reservation will be cancelled and the space will be made available to rent to another group.
- Requests made less than one week in advance must be paid for at the time of approval.
- Once a payment has been made, it cannot be refunded.
More about reserving a meeting space
Reservations are limited to four hours at a time. Groups are limited to 24 reservations a year. Oak Park cardholders may reserve meeting spaces up to four months (120 days) in advance, and all other library cardholders may reserve spaces up to one month (30 days) in advance.
Room setup options
Each room is unique. Some rooms offer choices of auditorium, classroom, or conference style setups (noted in the online reservation process).
Technology and other equipment is available in certain rooms (noted in the online reservation process).
As soon as a reservation is approved, your public meeting room rental information appears on oppl.org/calendar. On the day of a Main Library rental, your reservation appears on four different digital screens, a large screen in the lobby and one on each floor near the elevators.
The library does not do any additional promotion, including acceptance of Facebook event co-host invitations, for public meeting room rentals. On your promotional materials, please use your own organization/organizer contact information such as your website, your email, and your phone number. Please do not use the library logo or the library telephone number as a point of contact for more information.
The library does have dedicated public space for community flyers (that you provide) at each building. It also encourages everyone to use Oak Park’s online calendar at Burbio.com. Learn more about Burbio »