834 Lake St., Oak Park, IL 60301 | Second Floor Scoville Room
Tuesday, February 24, 2026 – 6:30 pm
Meeting to be held in person and via Zoom
Agenda
1. Call to Order and Roll Call (6:30 pm)
- Call to order
- Roll call
2. Approval of Minutes (Action)
- Monday, January 12, 2026 Finance Committee Meeting
- Wednesday, January 21, 2026 Special Meeting
- Tuesday, January 27, 2026 Regular Meeting
- Monday, February 2, 2026 Governance Committee Meeting
3. Public Comments
Please read the “Public Comment at Board Meetings Policy.”
Public comments may be provided in one of the following ways:
- In person at a board meeting;
- As an email to Executive Director Elsworth Carman at (elsworthc@oppl.org); or to Library Board President Virginia Bloom at (trusteevirginiab@oppl.org) sent by 4:30 pm on the date of the meeting;
- As a submission through this Public Comment Form by 4:30 pm on the date of the meeting.
4. Trustee Comments and Calendar (Discussion, 6:45 pm)
- Thursday, February 26, 2026, 4 pm: Governance Committee Meeting (Strategic Planning Session)
- Monday, March 9, 2026, 5 pm: Governance Committee Meeting
- Wednesday, March 25, 2026, 6:30 pm: Regular Library Board Meeting
5. New Business (7:00 pm)
- Dole Library Intergovernmental Agreement (IGA) (Action)
- Fund Balance Policy Revision (Action)
6. Executive Directors Report (Discussion, 7:30 pm)
7. Staff Reports (Discussion, 7:45 pm)
- Strategic Priorities Report
- Library Core Use Statistics
- Additions & Separations Report
- Staff Changes Report
8. Financial Reports (8:15 pm)
- January 2026 Financial Reports (Discussion)
- January 2026 Resolutions on Disbursements (Action)
9. Committee Reports (Discussion, 8:30 pm)
- Finance Committee
- Governance Committee
- Advocacy Committee
10. Additional Reports (Discussion, 8:45 pm)
- Intergovernmental Committee (IGov)
- Council of Governments (CoG)
- PlanIt Green
- Friends of the Oak Park Public Library
- Out with Purpose
- Collaboration for Early Childhood
11. Adjournment (9:00 pm)
Minutes for January 12, 2026 Oak Park Public Library Board of Trustees Finance Committee Meeting
Call to Order and Roll Call
The Finance Committee called the meeting to order at 6:05 pm.
Present: Colin Bird-Martinez (Board Trustee Finance Chair), Megan Butman (Board Trustee, Finance Committee), Susanne Fairfax (Board Trustee), Virginia Bloom (Board Trustee), Mika Yamamoto (Board Trustee, Governance Chair), Billy Treece (Director of Finance & Human Resources)
Public Commentators: none
Public Comments
There were no public comments received in person or in writing for this meeting.
The Finance Committee met to review the Library’s year-end financial position, discuss the ongoing delay in Cook County property tax receipts, evaluate bridge financing options, and revisit fund balance and foundation planning.
Financial Status
When capital funding is included, total spending is near 100%. December revenue still does not reflect property tax income.
Property Tax Delay
The delay is unprecedented and attributed to Cook County’s transition to a new accounting system. Primary taxing bodies (e.g., the Village of Oak Park) have received funds; secondary bodies like the Library have not. There is no expectation that funds will be received within the next 15 days, necessitating bridge financing.
Bridge Financing & Intergovernmental Agreement (IGA)
The village of Oak Park Finance Committee approved a loan IGA for up to $4.5 million on December 9. Following the Village vote, the Library received communication that the Village Board intends to revisit whether interest will accrue on the loan from the outset. The Village Finance Committee will revisit this matter on January 20. Committee members agreed to seek clarity from Village counterparts on the rationale for charging interest. A special board meeting will be required to authorize the loan IGA. The committee proposed a time of Wednesday, January 21 at 7 am for the special meeting, noting that Trustees Kristina Rogers, Virginia Bloom, Megan Butman, and Mika Yamamoto will be present for the meeting.
Operations & Cash Management
The Library will enforce a Net 30 payment policy with vendors to preserve cash flow. Immediate funding from the County or Village is required to maintain operations.
Fund Balance Policy
Discussion continued on the current 42% fund balance target. Trustee Butman noted that 42% may be sufficient. The Finance Committee discussed reframing the policy from a percentage to months of operating expenses. Director of Finance & Human Resources Billy Treece proposed a line-by-line edit with legal and financial consultant review. The target for policy revision is February, pending resources; otherwise March.
Oak Park Public Library Foundation
There is limited documentation from prior efforts; the Finance Committee agreed a foundation would need to be rebuilt from scratch. There were previous attempts, but did not progress beyond informal outreach. Concerns were raised about prior outreach methods to Board members. Questions centered on the objective and governance of a foundation. Trustee Fairfax noted challenges in fundraising for taxing bodies and potential values conflicts. Any foundation would have minimal authority over Library operations. A foundation would require staff at a management level. Executive Director Carman shared models from Iowa City Public Library along with other libraries where foundations either self-fund staff or share costs with the Library. Northbrook Public Library and Downers Grove Public Library were cited as comparable libraries with foundations.
Adjournment
The Finance Committee adjourned their meeting at 7:10 pm.
Minutes for January 21, 2026 Oak Park Public Library Board of Trustees Special Meeting
Call to Order and Roll Call
President Bloom called the meeting to order at 6:58 am. Secretary Yamamoto took roll.
Present: Megan Butman, Kristina Rogers, Mika Yamamoto, Virginia Bloom
Absent: Susanne Fairfax, Colin Bird-Martinez, Annie Wilkinson
Also attending: Elsworth Carman (Executive Director), Billy Treece (Director of Finance & Human Resources)
Public Commentators: none
A quorum was established at this meeting.
Public Comments
There were no public comments received in person or in writing for this meeting.
Village of Oak Park & Oak Park Public Library Intergovernmental Agreement (IGA) for Bridge Funding (Cook County Property Tax Disbursement Delayed by Over Five Months
Bloom reviewed the intergovernmental agreement between the Village of Oak Park and the Oak Park Public Library. Under the agreement, the Village will loan the Library funds in an amount not to exceed $4.5 million. The loan will be interest-free if repaid in full by June 30, 2026. Any remaining balance after that date will accrue interest at a rate of 4% per month. The Library is required to repay the amount borrowed within 60 days of receiving funds from Cook County. Bloom explained that the loan is necessary due to a five-month delay in receiving the Library’s second installment of property tax revenues and is intended to bridge the resulting budget gap.
Motion to approve the intergovernmental agreement between the Village of Oak Park & Oak Park Public Library for Bridge Funding
Moved by Yamamoto. Seconded by Butman. Approved by all present.
Adjournment
Bloom adjourned the meeting at 7:02 am.
Minutes for January 27, 2026 Oak Park Public Library Board of Trustees Regular Meeting
Call to Order and Roll Call
President Bloom called the meeting to order at 6:34 pm. Secretary Yamamoto took roll.
Present: Colin Bird-Martinez, Megan Butman, Susanne Fairfax, Kristina Rogers, Annie Wilkinson, Mika Yamamoto, Virginia Bloom
Also attending: Elsworth Carman (Executive Director), Suzy Antell (Deputy Director), Billy Treece (Director of Finance & Human Resources), Leigh Tarullo (Director of Collections & Technology), Robert Simmons (Director of Social Services & Public Safety)
Public Commentators: none
Approval of Minutes
November 17, 2025 Advocacy Committee Meeting
Moved by Wilkinson. Seconded by Yamamoto. Approved by all present.
November 18, 2025 Regular Board Meeting
Moved by Fairfax. Seconded by Butman. Approved by all present.
November 24, 2025 Special Board Meeting
Moved by Wilkinson. Seconded by Bird-Martinez. Approved by all present.
December 1, 2025 Governance Committee Meeting
Moved by Butman. Seconded by Yamamoto. Approved by all present.
Public Comments
There were no public comments received in person or in writing for this meeting.
Presentations
Lynda Schueler, Chief Executive Director, Housing Forward
Lynda Schueler, Chief Executive Director of Housing Forward, presented an overview of the organization’s mission and comprehensive approach to addressing homelessness, including prevention, crisis response, and services for children. She noted Housing Forward’s service area spans 26 communities and highlighted its three-part framework, prevent, respond, and stabilize, with street outreach serving as the primary access point to services. Schueler discussed the opening of the Anderson Emergency Shelter in October 2025, which doubled shelter capacity, and reported a temporary relocation back to the St. Catherine of Siena–St. Lucy Shelter due to flooding. She also reviewed the acquisition of the former Write-Inn Hotel, which operates as a referral-based, short-term facility supporting improvements in participant health and stability.
Romiesha Tucker, Director of Prevention, Diversion, and Street Outreach at Housing Forward, reported on street outreach efforts across 24 communities, noting that 431 individuals were served in 2025, including 119 in Oak Park. She described outreach, diversion strategies, and regular office hours at the library to connect individuals with resources.
John Harris, representing the Oak Park Homelessness Coalition, provided an overview of the coalition’s role as a service provider and advocacy organization supporting Housing Forward, Beyond Hunger, the Oak Park Public Library, and the Village of Oak Park. He noted the coalition’s collaboration with approximately 50 organizations through five work groups, operating under a single coordinated plan and guided by a core leadership team.
Rob Simmons, Director of Social Services & Public Safety, Oak Park Public Library
Rob Simmons, Director of Social Services and Public Safety at the Oak Park Public Library, presented an overview of the library’s integrated social services and public safety model, noting his tenure beginning in 2016 and situating the work within a broader national movement among public libraries to embed full-time social workers. He highlighted collaboration with multiple Chicago-area libraries to build social service infrastructure and strategic partnerships, resulting in improved, timely connections to resources, reduced social isolation, expanded mental health support, and strategies to address opioid use and overdose among patrons.
Simmons noted the high-stress nature of the work for staff, including crisis intervention and the administration of Narcan, and commended the Public Safety team, specifically Aaron Alonzo, Manager of Public Safety, for leadership and openness to innovative approaches. Simmons reported that the library’s model has been recognized nationally as a best practice, is supported by 24 community-based partnerships, and includes a free mental health clinic that provided 300 clinical hours in 2023 and served 388 patrons in 2024. The department also received the 2023 Dr. Virginia Bishop Community-Academic Research Partnership Award from Northwestern University Feinberg School of Medicine.
Simmons further discussed the continuum of care for vulnerable patrons, emphasizing the shift from a traditional safety and security approach to a comprehensive public safety model. He underscored ongoing staff training in mental health first aid, trauma-informed care, and harm-reduction opioid response, and highlighted continued collaboration with community stakeholders to strengthen social services, public health strategies, and supports ranging from housing to mental health and substance use services.
Trustee Comments & Calendar
The Board reviewed the calendar, which included several committee meetings, a special meeting, and the regular board meeting, all scheduled for February.
Executive Directors Report
The Executive Director presented a six-month report shared publicly to support transparency, accountability, and trust. The report was informed by staff feedback, trustee input, community engagement, surveys, and observation, and aligns with the Board-adopted Vision, Mission, and Strategic Plan.
The Executive Director noted the organization’s recent period of leadership disruption and transition, highlighting staff resilience and existing strengths in governance, operations, and community engagement. Key strengths identified included sound financial and governance practices, committed and adaptable staff, an engaged Board, and a community invested in the library’s success.
The report outlined focus areas for 2026 to 2028, including advancing equity and inclusion efforts, improving consistency in staff experience, strengthening leadership team and Board partnership, and rebuilding staff and Board trust. Ongoing and new initiatives were identified to support these goals, emphasizing staff development, communication, collaboration, and community connection. The report was presented as a working document to guide shared understanding, learning, and intentional planning moving forward.
Staff Reports
Strategic Priorities Report (November & December 2025)
The Board reviewed the Strategic Priorities Report, which highlighted work completed in November and December 2025. Program activity across multiple service areas, including Middle and High School Services and Adult Services, was discussed, along with department and team retreats and the Staff Engagement and Learning Day.
Library Core Use Statistics
The board reviewed the Library Core Use Statistics, with highlights noting the growing increase in use of library digital resources.
Additions & Separations Report (November through December 2025)
The board reviewed the Additions & Separations Report, reporting from November through December of 2025.
Staff Changes Report (November through December 2025)
The board reviewed the Staff Changes Report of November through December 2025
Statewide Stats Comparison
The Board reviewed the Statewide Stats Comparison, a one-page snapshot of key Oak Park Public Library data and metrics, including building visits and materials circulation, and how the Library compares to peer libraries statewide.
Financial Reports
November & December 2025 Financial Reports
The board reviewed the November & December 2025 Financial Reports.
November & December 2025 Resolutions on Disbursements
Motion to approve the November & December 2025 Resolutions on Disbursements
Moved by Bird-Martinez. Seconded by Butman. Approved by all present.
Committee Reports
Finance Committee
Bird-Martinez provided an update on the finance committee meeting that was held on January 17, noting the intergovernmental loan agreement requested from the Village of Oak Park, noting that the agreement was discussed at the Village’s Finance Committee meeting. A subsequent meeting was held to formally accept the loan agreement approved by the Village. Bird-Martinez provided an update on discussions regarding the potential establishment of a library foundation, noting that any future effort would require rebuilding the framework from the ground up. It was reported that previous attempts were unsuccessful, and that additional conversations will continue on this topic.
Governance Committee
Butman provided an update on the December 1 meeting, noting that a policy was reviewed, a strategic planning meeting was discussed, the date of the evaluation meeting was identified, and the bylaws were discussed, including the possibility of aligning them with the strategic plan.
Advocacy Committee
The committee has not met since the last meeting on November 17. Wilkinson reported on trustee training and noted an additional agenda item under discussion, the review of othering and belonging materials for the Board and leadership team.
Additional Reports
Intergovernmental Committee (IGov)
Rogers reported on the development of a webpage for the library’s website that will provide information and resources for individuals interested in running for office, in preparation for the 2027 elections. Rogers also noted that the page will include an ongoing archive of information related to IGov activities, governing bodies, and how they work together.
Council of Governments (CoG)
Bloom noted that she did not attend the meeting; however, Carman was present in December and reported on a presentation by Kelly Keyes, Chief Diversity, Equity, & Inclusion (DEI) Officer of the Village of Oak Park. The presentation focused on the idea of bringing together all communications staff to coordinate messaging and ensure consistency in how ICE-related matters are communicated and addressed.
PlanIt Green
Carman reported on notes that Matt Bartodziej attended the meeting, held on December 18 where he discussed the meeting dates and times for 2026. Agreed on continuing meetings on Thursdays. The Village of Oak Park gave an update on their green infrastructure plan and an update on reducing food waste across schools in Oak Park.
Friends of the Oak Park Public Library
Yamamoto provided an update from the most recent meeting, noting discussions on new merchandise products and items for the Friends’ Summer 2026 Book Fair and general merchandise for the Friends of the Oak Park Public Library. The meeting also addressed Board member terms, including which members will continue serving. Antell noted that the Friends’ funding schedule is aligned with the library’s schedule, and reported that a check for $25,000 has been received from the Friends.
Out with Purpose
Did not meet.
Collaboration for Early Childhood
Did not meet.
Unfinished Business
Parking Garage Use & Revenue FY2025 Report
The board reviewed the report that tracked the use and revenue of the parking garage for the year 2025.
New Business
Communications Policy Review
Motion to approve the recommendation of eliminating the Communication Policy in full.
Moved by Wilkinson. Seconded by Bird-Martinez. Approved by all present.
Library Board Member Goal Sheet Review
Motion to approve the recommendation of eliminating the Library Board Member Goal Sheet in full.
Moved by Yamamoto. Seconded by Wilkinson. Approved by all present.
Library Board Member Job Description Review
Motion to approve the recommendation of eliminating the Library Board Member Job Description Review in full.
Moved by Rogers. Seconded by Fairfax. Approved by all present.
Adjournment
Bloom adjourned the meeting at 9:34 pm.
Minutes for February 2, 2026 Oak Park Public Library Board of Trustees Governance Committee Meeting
Call to Order and Roll Call
The Governance Committee called the meeting to order at 5:04 pm.
Present: Megan Butman (Board Trustee, Governance Chair), Mika Yamamoto (Board Trustee, Governance Chair), Billy Treece (Director of Finance & Human Resources)
Also attending: Jaimie Rachlin, Meristem Advisors LLC
Public commentators: none
Public Comments
There were no public comments received in person or in writing for this meeting.
The following agenda items from this meeting were reordered to accommodate Jaimie’s late arrival for discussion of the Fund Balance Policy Review Process, which had originally been scheduled as the first agenda item.
Consent Agenda Discussion
The Governance Committee held a brief discussion regarding the consent agenda for future meetings, focusing on which items could be included. Carman will consult with legal counsel, and the committee agreed to maximize the use of the consent agenda where appropriate.
Executive Director Session Overview
The Executive Director will take place on Monday, February 9 at 6:30 pm, as a special meeting. Trustee Yamamoto confirmed that Leah Mayers, will facilitate the process and the meeting and has questions from board members.
Board Strategic Planning Session Plan
The Governance Committee discussed the upcoming Board Strategic Planning Session, which will be held as a working session at the next Governance Committee meeting on Thursday, February 26, at 4 pm.
Fund Balance Policy Review Process
Jaimie Rachlin of Meristem Advisors LLC joined the Governance committee meeting and discussed with the committee the Fund Balance Policy. Rachlin, who serves as a financial advisor to many public libraries in Illinois explained that the top goal of the fund balance policy is to make it an intentional policy that future boards can easily understand and follow. Trustee Yamamoto and Butman plan to present the information at the next Finance Committee meeting and for Rachlin to come present to the full board at a regular meeting. The tentative plan is for Rachlin to present at the regular library board meeting, on February 24th.
Exhibiting Art in the Library Policy Review
The Governance Committee reviewed the Exhibiting Art in the Library policy and agreed that the policy looks fine, while noting the importance of ensuring consistent language and alignment across all policies if the framework shifts from Anti-Racism to Belonging.
Board Training Discussion
The Governance Committee discussed board training and agreed to defer discussion and planning to the spring.
Crisis Plan Policy Review
The Governance Committee reviewed the Crisis Plan Policy and came to an agreement that the library should have one so that staff and the public knows there is a crisis plan for the library.
Adjournment
The Governance Committee adjourned their meeting at 6:32 pm.
Dole Library Intergovernmental Agreement (IGA) Memo
To: Oak Park Public Library Board of Trustees
From: Elsworth Carman, Executive Director
Date: February 24, 2026
Subject: Intergovernmental Agreement (IGA) with Park District of Oak Park – Dole Center Shared Space
Executive Summary
This memorandum summarizes a proposed Intergovernmental Agreement (IGA) between the Oak Park Public Library (OPPL) and the Park District of Oak Park (PDOP). The agreement outlines a structured partnership to utilize the multi-purpose meeting space at the Dole Branch to address the critical shortage of after-school care for Whittier Elementary School families.
Background
In January 2026, Jan Arnold, Executive Director of the Park District, approached library leadership regarding the extensive waitlist for after-school care at Whittier. While PDOP currently utilizes space within the Dole Center, they have reached maximum capacity.
Following this request, library leadership conducted an internal assessment of the Dole meeting room usage. While this space is a valued community asset, we identified an opportunity to support a pressing community need for childcare while maintaining our commitment to library programming and public access.
Negotiation & Terms
The Park District’s initial proposal requested a three-year commitment. However, to ensure this arrangement does not negatively impact library operations or long-term facility flexibility, we proposed a one-year trial.
Through collaborative discussion, both parties agreed to a 20-month compromise. This duration allows the program to run through the end of the 2027–2028 academic year, providing:
- Stability for enrolled families.
- Sufficient Data for the library to evaluate the impact on branch operations.
- Strategic Alignment with our goal of “Stewardship,” by maximizing the use of tax-supported physical assets.
Staff Input & Operational Impact
Library staff have been consulted throughout this process. The response has been positive, with a shared understanding that supporting Whittier families aligns with our mission of community engagement. To mitigate any loss of public space, staff are prepared to assist patrons in relocating their meetings to other OPPL locations as needed.
Key protections included in the IGA:
Supervision: PDOP is solely responsible for staffing and student conduct.
Insurance: PDOP provides full indemnification and insurance coverage.
Communication: A tiered schedule of check-ins (30-day, 6-month, 12-month, etc.) is mandated to address any operational friction immediately.
Termination: Either party may terminate the agreement for convenience with 30 days’ notice.
Recommendation
Library leadership supports this IGA as a meaningful example of intergovernmental cooperation that directly addresses a community crisis. We recommend the Board move to approve the agreement.
Intergovernmental Agreement: Oak Park Public Library and Park District of Oak Park
This Intergovernmental Agreement (“Agreement”) is entered into this ____ day of _______________, 2026, and sets forth the terms and understanding between the Oak Park Public Library (“OPPL”) and the Park District of Oak Park (“PDOP”). OPPL and PDOP may be referred to individually as “Party” or jointly as “Parties” throughout this Agreement. The proposed partnership is requested by PDOP to utilize the Dole Library multi-purpose space to provide after-school care for families and students from Whittier Elementary School.
Background & Authority
OPPL is a local library organized pursuant to the Illinois Local Library Act, 75 ILCS 5/1-1, et seq., and PDOP is an Illinois park district organized under the Illinois Park District Code, 70 ILCS 1205/1-1, et seq. The Parties have the authority to enter into this Agreement pursuant to Article VII, Section 10 of the 1970 Illinois Constitution and the Illinois Intergovernmental Cooperation Act, 5 ILCS 220/1, et seq.
PDOP and OPPL have a history of partnership across a variety of programs and shared facility uses. OPPL and PDOP are parties to a lease agreement under which OPPL rents the first floor of the Dole Center to operate its north branch, the Dole Library.
PDOP currently maintains a long waitlist for families of Whittier Elementary School students needing after-school care, which PDOP provides. PDOP space within the Dole Center is currently being used to serve approximately 32 after-school students, in addition to accommodating senior programming, youth dance, fitness, as well as arts and crafts programming.
OPPL maintains a multi-purpose space on the second floor of the Dole Center that is regularly used by the community. PDOP has requested access to this space as one way to support community needs. OPPL is open to accommodating this use and can also assist patrons in identifying meeting spaces at other OPPL locations to ensure needs are met across the system.
Need
PDOP is requesting use of the OPPL multi-purpose space (“OPPL Space”) in the Dole Center for after-school care. Use of the OPPL Space would allow PDOP to increase the number of Whittier Elementary School students and families served with after-school care at the Dole Center.
Times and Days of Use
Access to the OPPL Space will be granted by OPPL to PDOP only during approved times on District 97 (D97) school days, as follows:
- Mondays, Tuesdays, Thursdays, and Fridays: 2:30 p.m. – 5:30 p.m.
- Wednesdays: 2:00 p.m. – 5:30 p.m.
No access to the OPPL Space will be required or utilized on days when school is not in session, including teacher institute days, holidays, snow days, or other school closure days. PDOP agrees to provide a list of the days where access is not required for PDOP after-school care within seven (7) days of the execution of this Agreement. Additionally, PDOP will not have access to the OPPL Space on any election days.
PDOP staff will relocate students to the OPPL Space within the Dole Center as space becomes available. The logistics and timing of these transitions will be coordinated and agreed upon by the Patron Services Manager and the PDOP Community Programs Manager.
Supplies and Room Setup
- OPPL agrees that PDOP may use OPPL-owned tables and chairs already located in the multi-purpose space.
- PDOP and OPPL will mutually agree on daily room setup and breakdown expectations.
Staffing and Supervision
PDOP shall be solely responsible for providing all required staffing necessary to operate and supervise the after-school program within the OPPL Space. OPPL shall have no responsibility for staffing, supervision, or program operations. PDOP will not have access to OPPL staff areas.
Risk Management, Insurance, and Liability
OPPL will not be responsible for the conduct or supervision of participants enrolled in the after-school program during PDOP’s use of the OPPL Space. No minor after-school program participants will be left unsupervised in the library space during or after the after-school program.
To the extent permitted by law, PDOP shall indemnify, defend, and hold harmless OPPL, its Board of Trustees, officers, employees, volunteers, and agents from and against any and all claims, liabilities, damages, losses, or expenses arising out of or related to PDOP’s use of the OPPL Space, the after-school program, the acts or omissions of PDOP, its employees, agents, volunteers, or program participants, or performance of this Agreement, except to the extent such claims, liabilities, damages, losses, or expenses are caused by the gross negligence or willful misconduct of OPPL, its employees or agents.
PDOP shall maintain, at its sole cost and expense, all insurance required by law and customarily carried by the Park District, including general liability insurance covering its operations and use of the OPPL Space. Upon request, PDOP shall provide OPPL with proof of such insurance. Failure of OPPL to request proof of such insurance will not waive the requirement for PDOP to maintain the insurance set forth above.
OPPL shall not be responsible for loss, theft, or damage to PDOP property or personal belongings of PDOP staff or program participants beyond OPPL’s general responsibility to provide reasonable safety and security measures for all library visitors.
Nothing herein is intended to waive or forfeit any rights, defenses, or immunities held by PDOP or OPPL by reason of common law, the Local Governmental and Governmental Employees Tort Immunity Act, or any other authority granting such rights, defenses, or immunities
Purpose; Term
The purpose of this Agreement is to ensure consistent communication between PDOP and OPPL and to clearly identify the times and conditions for use of the OPPL Space. PDOP’s goal is to respond to the increased number of families requiring after-school care for Whittier Elementary School students.
This Agreement shall be in effect from the date of its execution by both Parties and shall continue until the last day of school for the 2027-2028 academic year for D97, unless terminated sooner by one of the Parties. This Agreement can be terminated for convenience by either Party upon thirty (30) days’ written notice to the other Party. Upon expiration of the term of this Agreement, the Parties may opt to renew this Agreement only by mutual written agreement.
Meetings and Communication
PDOP and OPPL agree to maintain regular communication and designate the following points of contact and meetings:
- Introductory meeting between Oak Park Public Library staff and Dole After School staff
- 30-day meeting between OPPL and PDOP leadership staff
- 6-month meeting between OPPL and PDOP leadership staff (no later than January 15, 2027)
- 12-month meeting between OPPL and PDOP leadership staff (no later than May 15, 2027)
- 18-month meeting between OPPL and PDOP leadership staff (no later than January 15, 2028)
- 20-month meeting between OPPL and PDOP leadership staff to determine whether an IGA shall be renewed (no later than April 15, 2028)
Funding
There shall be no cost to PDOP for the use of the OPPL Space under this Agreement.
Miscellaneous
This Agreement contains the understanding between the Parties and supersedes any prior understanding or written or oral agreements between the Parties regarding the subject matter of this Agreement. There are no representations, agreements, arrangements or understandings, oral or written, between and among the Parties hereto relating to the subject matter of this Agreement which are not fully expressed herein.
The covenants and agreements contained herein shall be binding upon and inure to the sole benefit of the Parties and their successors and assigns. Neither Party may assign this Agreement without the written consent of the other. Nothing herein, express or implied, is intended to or shall confer upon any other person, entity, company, or organization, any legal or equitable right, benefit or remedy of any nature whatsoever under or by reason of this Agreement.
No amendment or modification to this Agreement will be effective until produced in writing and approved by all Parties.
This Agreement is governed by the laws of the State of Illinois. Venue for any dispute arising out of this Agreement will be in the Circuit Court of Cook County, Illinois.
This Agreement may be executed by the Parties hereto in counterparts, each of which shall be deemed an original, but all of which shall constitute one and the same agreement.
Nothing in this Agreement shall be construed to create a relationship of principal and agent, employer and employee, partnership, or joint venture between PDOP and OPPL.
Contact Information
Park District of Oak Park
Jan R. Arnold
Executive Director
218 Madison St.
Oak Park, IL 60302
(708) 725-2020
jan.arnold@pdop.org
Oak Park Public Library
Elsworth Carman
Executive Director
834 Lake St.
Oak Park, IL 60301
(708) 697-6911
ecarman@oppl.org
Signatures
Intergovernmental Agreement
Oak Park Public Library
and
Park District of Oak Park
OPPL – Print Name
OPPL – Signature Title Date
PDOP – Print Name
PDOP – Signature Title Date
Fund Balance Policy Revision
Type of Review
Routine review.
Date of Last Review
June 23, 2020
Context
The library’s Fund Balance Policy underwent a comprehensive review to ensure long-term fiscal stability and to better manage annual cash flow requirements. The original policy, last revised in 2020, set lower unassigned fund balance targets that did not fully account for the 2-3-month period following December 31 or for any distribution delays, during which the library operates without significant tax revenue. The revised policy modernizes the library’s financial framework by increasing reserve targets to prevent cash depletion and establishing a formal mechanism to set aside funds for major capital projects. These updates were developed with professional guidance to ensure the library can meet programmatic and infrastructure needs as they arise. The revised policy was reviewed by library staff and our financial consultant and is supported by the Governance and Finance Committees. James Rachlin, President of Meristem Advisors, was instrumental in these revisions and will be present at the February board meeting to address any specific questions.
Staff Committee
Billy Treece, Director of Finance and HR, Elsworth Carman, Executive Director
Financial Consultant: James Rachlin, President, Meristem Advisors
Key Changes
The revised policy establishes more robust targets for the unassigned fund balance and clarifies the procedures for managing and designating capital reserves:
Committee Recommendations:
| Recommended Change | Explanation |
|---|---|
| Increase the unassigned fund balance range | Adjusts the year-end target range from 40%-48% to 50%-75% of annual expenditures. This ensures a sufficient cash buffer to cover the gap between property tax distributions. |
| Implement a fund restoration plan | Adds a requirement that if the unassigned balance falls below 50%, the Board must institute a plan to restore the balance within three years. |
| Establish a Special Reserve Fund | Requires funds exceeding 75% of General Fund expenditures to be formally assigned. This allows the library to set aside dedicated capital funds rather than amassing them in the General Fund. |
| Define capital funding hierarchy | Clarifies that capital needs should be met first by spending assigned Special Reserve funds, and second, from the unassigned fund balance. |
| Codify borrowing considerations | Explicitly states the library will consider borrowing options for capital projects if payment would cause the unassigned balance to drop below the 50% threshold. |
Recommendation: Approve the updated Fund Balance Policy in full.
Proposed Fund Balance Policy
Revised ________________, 2026.
Library funds not assigned in the General Fund (Operating Fund) or special purpose funds such as the Art Fund, are referred to as unassigned funds.
The unassigned fund balance serves two purposes:
- It provides a working cash buffer to fund library operations prior to receipt of tax collections and when property tax collections are delayed.
- Balances beyond those required for managing the annual cash flow requirements of the library may provide a funding source for infrequent major capital purchases, major automated system upgrades, and other one-time capital expenditures, or for unanticipated opportunities that may arise from time to time. The unassigned fund balance increases as a result of year-end surpluses in the General Fund.
The unassigned fund balance decreases as a result of year-end deficits in the General Fund which may arise from, for example:
- Payment of major capital purchases and building / opportunity expenses from the fund.
- One-time expenses for extraordinary capital and other items
- Spending in anticipation of borrowing, or to reduce the debt level and thus the tax levy
Funds from the unassigned fund balance will not be relied upon to subsidize recurring operating expenses.
The Library does not maintain a Working Cash Fund to mitigate intra-year cash shortfalls that could arise. Accordingly, the goal for the Library is to maintain an unassigned balance in the General Fund at fiscal year’s end within the range of 50% to 75% of the General Fund expenditures for the year excluding bond debt payments and one-time capital expenditures funded from the unassigned fund balance. Funds in excess of 50% may be considered available to be budgeted for extraordinary, one-time and capital expenditures.
The Board shall establish a budget each year that sustains an unassigned General Fund balance of at least 50% of operating expenditures. In any year that the unassigned General Fund balance falls below 50% of operating expenditures, the Board shall institute a plan for restoring the balance within three years or less, by increasing revenues, decreasing expenses, or a combination of both.
It is the intention of the Board to budget for and accumulate sufficient funds so that the capital and programmatic needs of maintaining library infrastructure can be met as they arise. In the event that such demands require that the Library accumulate funds in excess of 75% of General Fund expenditures, the Board shall formally assign the excess as such, and segregate and accumulate the excess in a Special Reserve Fund established by the Library for such purposes. The Board may additionally transfer funds to the Special Reserve but only to the extent the unassigned fund balance remains above 50%.
Capital needs of the Library shall first be met by spending assigned funds in the Special Reserve Fund and second from unassigned fund balance. Should payment for the capital needs be projected to require that the unassigned General Fund Balance fall below 50%, the Library shall consider borrowing options for the capital project in order to maintain the General Fund Balance above 50%, which may include issuance of bonds by the Village of Oak Park on the Library’s behalf.
The fund balance will be reviewed annually, both prior to the adoption of the budget as a part of the budgeting process and in January of each year.
Executive Director’s Report
Prepared by Elsworth Carman for the February 24, 2026 Board of Library Trustees Meeting
Facilities Updates in the Main Library Lobby & Entrance Area
Several recent changes have enhanced the user experience of our lobby and exterior space at the Main Library. As part of the sunsetting of the pickup lockers, we have removed the internal and external units, making the lobby feel more open near the elevators and creating an easier-to- navigate walkway to the front doors from outside. We replaced the carpeting in the vestibule and repaired a damaged tread on the stairs between the parking garage and the library (which required a one-day stairwell closure on February 17.) We also relocated the vending machines from the Community Space to the alcove near the first-floor restrooms. This change makes the Community Space easier to use and reduces visual clutter in the lobby. Outside, the new automated materials handler (AMH) is operational and seeing initial high patron use. Combined, these projects have a significant impact on the feel of the lobby and the exterior entrance. Our Facilities Team did an exceptional job managing these projects in a way that minimized service disruption.
Director of Equity & Anti-Racism Hiring Timeline
Progress continues on hiring a new Director of Equity & Anti-Racism. We had over 140 applicants, invited 17 candidates to submit “first impression” responses, and have now narrowed the pool to 5 finalists. Finalists will be interviewed before the end of February, and we will then determine if an additional round of interviews is needed. We are so pleased to be moving forward on this process, and we look forward to sharing another update after a hiring decision is made.
2026 Staff Learning & Engagement Day
Our annual, full-day Staff Learning & Engagement Day was held on January 30. This year, we had a presentation from Amy Schmieding and Magdalena Hebal from Woolpert on the upcoming facilities planning process. Our keynote speaker was Gabriela Zapata-Alma, who presented “From Survival to Solidarity, ” touching on navigating the experience of moral injury, strategies for trauma-informed service, self-care/compassion, and power/solidarity awareness. The afternoon included several well-being breakout options and recognition of milestone anniversaries. It was really meaningful to have this day together, and feedback reflects that staff learned new things, felt connected to colleagues, and had an overall positive experience.
Facilities Master Plan Process
We are meeting weekly with Amy Schmieding and Magdalena Hebal from Woolpert to design the Facilities Master Plan. Right now, we’re focused on finalizing a stakeholder engagement plan (including informational sessions and patron/community surveys) and a schedule for department meetings with the architects. The initial stages of this work will help us plan the rest of the process, and we will share updates as appropriate.
Strategic Priorities Report (January 2026)
View the library’s logic model
Engagement in January 2026
- We focus on inclusive engagement and service to diverse community groups.
- We lead the community in impactful civic engagement.
- We attract and retain a library staff that reflects the diversity of our community.
Work highlights
Encouraging civic engagement (Public Services & Programs)
In January, Civic Literacy Librarian Simon Czerwinskyj worked with Graphic Designer Gabriela Denton and Manager of Patron Services Martyn Churchouse to create a civic awareness display in the Main Library Lobby. Simon is collaborating with the Civic Empowerment RAILS Networking Group to engage Oak Park in a year-long campaign addressing important civic topics leading up to the midterms in November. This first display highlights free speech and promotes upcoming virtual civic education programs from the Schaumburg Township District Library, with similar information presented in various libraries throughout the year. Future topics will include media literacy, the history of Illinois politics, and a “Know Your Candidates” roundup. Smaller displays were also prepared at the branches.
Bringing diverse youth together around a shared interest (Public Services & Programs)
Our K-Pop Sing-Along Dance Party at the Main Library on January 29 was a highlight of the month for our Middle & High School (MHS) Services Team. The event drew a diverse group of teens, including some who do not typically visit the library. Staff observed youth easily connecting with one another, creating a valuable chance for socialization among public school, homeschooled, and private school youth.
Promoting Home Delivery services (Communications & Development)
Content Strategist Kristen Romanowski and Older Adult Services Librarian Claire Steiner recently collaborated to promote our Home Delivery services, specifically highlighting the transition of delivery days from Fridays to Thursdays. This initiative was featured in the January and February OP/RF FYI Village flyers, as well as the January 8 edition of our “At Your Library” digital newsletter and a January 14 Facebook post that received strong engagement. The promotion campaign saw immediate results: following the initial email push, enrollment grew from eight new members on January 8 to 31 new members by the end of the month. This success is a direct result of several months of strategic preparation and coordinated communication leading up to the December launch.
Community Voice
A January Facebook post promoting our Home Delivery services (mentioned above) received multiple positive comments, including the following:
- “This is an amazing community service! Thank you! We love the Oak Park Public Library!”
- “Thank you for offering this service, it is very much appreciated by my family member with limited mobility.”
Learning in January 2026
- We build capacity for literacy and education.
- We empower community members with the tools, knowledge, and support they need to reach their full potential.
Work Highlights
Sharing learning resources with older adult patrons (Collections)
On January 9, Collection Management Librarian Andrea Trejo gave a presentation on independent learning to participants at our monthly Older Adult Coffee Hour program. During the session, Andrea introduced several of the library’s online learning resources, including Mango Languages, CreativeBug, and LinkedIn Learning. Attendees shared very positive feedback afterward, noting that they appreciated Andrea’s patience and enthusiastic approach. One attendee commented that while they had known the library offered language learning resources, they had not realized how user-friendly and accessible they were.
Learning from local peers (Collections)
Our Special Collections Team recently visited the Special Collections Division at the Harold Washington Center of the Chicago Public Library to gain a deeper understanding of how collections are curated, preserved, and made accessible within a large public library system. This visit offered valuable insight into the scope and mission of another major Special Collections department in the Chicago area, as well as its role in supporting research, community engagement, and public programming. Through this experience, the team observed best practices, compared approaches, and gathered ideas to inform future work and collaboration.
Helping patrons prepare for their spring gardens (Public Services & Programs)
On January 14, Environmental & Sustainability Specialist Christine Poreba and Children’s Digital Learning Librarian Eileen Saam collaborated to host “Winter Sowing for Native Seeds” for the second consecutive year. This all-ages, drop-in event at the Main Library featured local experts from West Cook Wild Ones and the University of Illinois Extension, who shared valuable resources and answered attendees’ questions. Over 40 community members attended, and many left with their own mini-greenhouses made from recycled salad containers.
Community Voice
A patron shared the following positive feedback via email, after receiving a recent Tech Tips email:
- “Hi [Creative Technology Librarian] Amy [Hofmockel]. Thanks for your iPhone tech tips! They were very helpful. We are so pleased that our library has this capability. I’m especially grateful for the help you have given me.”
Our Middle & High School (MHS) Services mentoring program was featured in a January 21 Chicago Sun-Times article: “Chicagoans May Join Suburbanites in Benefiting from Oak Park Library’s Free Mentoring Program”
Stewardship in January 2026
- We invite everyone into library spaces that are welcoming, safe, and inspiring.
- We provide broad, effective, and equitable access to resources.
- We prioritize sustainability.
- We support all library staff to achieve happiness, well-being, and success.
Work Highlights
Staff Learning & Engagement Day (Finance & HR)
On January 30, staff gathered for a day focused on professional development, well-being, and strengthening our internal community. The morning featured a presentation by Woolpert Architects on our facilities planning process and a powerful keynote by Gabriela Zapata-Alma on trauma-informed healing and equity. The afternoon included “choose your own adventure” well-being activities for staff, culminating in our 2025 Milestone Anniversary Awards. Initial survey results show that the vast majority of respondents rated the day “positive” or “very positive.” Staff specifically highlighted the relevance and quality of the keynote speaker, as well as the valuable opportunity to connect with colleagues across departments.
Maintaining library spaces (Facilities)
Every January, our annual fire and life safety systems compliance inspection, testing, and maintenance (ITM) cycle begins. ITM began with testing our backflow devices at the Main Library and Maze Branch. Between the two buildings, 14 devices were tested, and this year, all devices passed with no deficiencies noted. Also in January, the Facilities Team made a critical repair to the air handling unit in our Special Collections workroom. The climate control system for Special Collections is highly specialized and is an entirely separate entity from the rest of Main’s HVAC, maintaining very specific temperature and humidity requirements. The team quickly and accurately diagnosed a failed air handler supply fan motor. A new motor was sourced and installed by our Facilities Team, minimizing both the downtime of the equipment and the impact of the changing space temperatures.
Enhancing our IT infrastructure (Technology)
Our IT Team has successfully completed an upgrade to the library’s core network storage infrastructure. By transitioning from a legacy system to a next-generation data platform, we have significantly enhanced the performance and reliability of the library’s digital workspace. This initiative began in December and followed a rigorous strategic roadmap designed to ensure a seamless transition. The project kicked off with comprehensive documentation of existing configurations, followed by a series of collaborative design workshops to tailor the new system to the library’s specific operational needs. After a precise implementation phase, the IT Team is proud to report that the upgrade was completed with zero downtime for staff or patrons, ensuring uninterrupted service throughout the entire process.
Anti-racism & equity in January 2026
- We create and implement library policies that promote equitable outcomes for our staff and the public.
- We prioritize relationship-building and meaningful collaboration in our efforts to advance anti-racism.
Work Highlights
An engaging musical program (Public Services & Programs)
Kids and families had a wonderful time at the Interactive Blues Music Concert with Wendy and DB, hosted in the Main Library Veterans Room on January 5. Wendy and DB’s live performances for preschool-aged children and families showcase a variety of instruments and delightful props that encourage everyone to move, sing, and dance.
They are committed to promoting awareness for social and environmental causes, and their songs promote themes of inclusion, diversity, love, kindness, and fun for everyone. Roughly 85 community members attended this joyful program.
Addressing food insecurity through library programming (Public Services & Programs)
As described in the December 2025 Anti-Racism & Equity section of last month’s Strategic Priorities Report, the library has been intentionally exploring partnerships and other opportunities to address food insecurity in our community. While the library is not a specifically food-focused organization like a soup kitchen or pantry, our commitment to being “A Library for Everyone” requires us to recognize and respond to the real conditions under which patrons are accessing our services. This report prepared by Manager of Middle & High School Services Latonia Jackson provides further context for this work and explains how providing food at middle and high school programs, in particular, is essential to access, equity, and impact.
Celebrating Black art & storytelling (Communications & Development)
Maintaining Wonder: Deangelo’s World—an immersive installation presented by Rapbrary—debuted in the Main Library Idea Box in late January. Founded by Chicago-based rapper, librarian, and cultural worker Roy. Kinsey, Rapbrary serves as a living archive and community resource. The opening reception on January 29 was a significant success, drawing nearly 80 attendees. This project is a collaborative effort between the library, the Village of Oak Park, the Oak Park Township, and the Oak Park-River Forest Community Foundation. Programming tied to the installation has continued throughout February, with a comprehensive update to follow in our March Strategic Priorities Report.
Additions & Separations Report (January 2026)
Additions
| Name | Employment Status | Department | Job Title | Hire Date |
|---|---|---|---|---|
| Harrell, Juanita | Full-Time | Adult Services | Manager of Adult Services | 01/29/2026 |
Separations
| Name | Employment Status | Department | Job Title | Hire Date | End Date |
|---|---|---|---|---|---|
| Walker, Madelle | Part-Time, 20 or more hrs/wk | Collection Services | Library Clerk | 02/27/2024 | 01/17/2026 |
| Bower, Jack | Part-Time, less than 20 hrs/wk | Technology Services | Information Technology Specialist | 08/29/2017 | 01/25/2026 |
Staff Changes
| Name | Employment Status | Department | Job Title | Change | Effective Date | Notes |
|---|---|---|---|---|---|---|
| Crumlish, CC | Part-Time, 20 or more hrs/wk | Technology Services | Informational Technology Assistant | Promotion | 01/09/2026 | Previous Status: Part-Time, 20+ hrs/wk Previous Title: Patron Services Assistant |
| Pettry, Ben | Part-Time, 20 or more hrs/wk | Collection Services | Library Clerk | Status Change | 01/09/2026 | Previous Status: Part-Time, less than 20 hrs/wk |
| Ong, Claire | Full-Time | Adult Services | Health & Wellness Librarian | Title Change | 01/24/2026 | Previous Title: Health & Wellness Specialist (Earned MLIS degree) |
Financial Report Summary As of January 2026 (8% of the year complete)
Prepared by Linda Barnett – February 10, 2026
OPERATING CASH
Byline Checking $ 369,067
*Outstanding payments $ (127,535)
Byline Analysis $ 202,739
Byline Public Fund MM $ 590,170
Hinsdale – Wintrust MM $ 218,061
Illinois Funds Invest $ 813,755
Ending operating cash available: $2,066,257
Byline Public Fund AMH (Restricted State Capital Grant): $1,013
Art Fund: $3,208
OVERALL SUMMARY
Oak Park Public Library is 8% through the fiscal year. The year-to-date (YTD) financial statement through January 31, 2026, reflects a deficit of $140,480, with $1,007,502 of the second installment of tax receipts (due in 2025) paid in January 2026. To date in 2026, the library has received ≈80% of the budgeted second installment property taxes due in 2025. The first installment for tax year 2025 (due in 2026) will be delayed by at least one month, from March 1 to April 1.
January YTD revenue totaled $1,049,454, or 8% of the 2026 budget. This amount is aligned with the YTD budget for this fiscal year.
January YTD operating expenditures totaled $1,186,031, or 9% of the 2026 budget. This amount is 1% over the YTD budget for the fiscal year.
REVENUE
As of January 31, 2026, the library has recorded $1,007,502 in property tax revenue, or 8% of the budget, for the fiscal year. This figure represents mainly the second installment of tax receipts (due in 2025). The library is aware that the first installment for tax year 2025 (due in 2026) will be delayed by at least one month, from March 1 to April 1. The library will monitor available cash and take appropriate action to ensure continued operations.
Corporate Property Tax is at 17% of the annual budget, which is 9% over budget. Illinois disburses these payments to local taxing bodies eight times per year.
Parking lot revenue of $2,770, or 9%, of the YTD budget. The revenue helps pay some of the costs for servicing and maintaining the parking garage and gates.
Interest Income at 2%, totaling $5,089. Because the library had not received its usual second installment of property tax distributions for more than 5 months, it had to draw on its cash reserve. Combined with the current lower interest rates, this drawdown reduced the cash balance and, in turn, the interest earned.
TOTAL REVENUE YTD: $1,049,454
EXPENDITURES
Total disbursements: $1,182,272
The total People expenditure is at 8%, which aligns with the YTD budget. Workers’ Compensation Insurance payment for 2026 at 97% is due in January for the full year. Tuition Reimbursement payments, at 23%, align with school semester/trimester calendars.
Support Services is expended at 26% of the YTD budget, which is 18% over budget. The over-expenditure is mainly due to various, Administration Support Services costs: (1) Staff Appreciation/Engagement is 17% over the YTD budget, which is due to the allocation of events and is not expected to exceed the annual budget; and (2) Audit Fees are at 20% of the budget, which is due to work performed through January 2026 for the FY25 audit; and (3) Insurance (property, liability, auto, etc.), which is charged 100% in the first month of the year and is at 89% of the budget line.
Public Services is 9% over budget due to: (1) the SWAN first-quarter services (January-March), which were charged to the first month of the year, are at 22% of the budget, and (2) Subscription and Services is at 21% due to the timing of subscription purchases. January’s operating expenditures are at 9%, which is 1% over the YTD budget.
Account line/group expenditure levels by percentage:
People:
Compensation: 8%
Talent Development: 8%
Total People: 8%
Support Services:
Marketing: 3%
Store: 15%
Collections: 14%
Administration: 32%
Other Support Services: 7%
Total Support Services: 26%
Equity And Anti-Racism:
Total Equity And Anti-Racism: 0%
Library Materials:
Total Library Materials: 8%
Facilities Management:
Facilities Supplies: 4%
Facilities Services: 8%
Total Facilities Management: 7%
Public Services:
Programming: 7%
Digital Services: 19%
Total Public Services: 17%
TOTAL OPERATING EXPENSES: 9%
TOTAL CAPITAL AND OUTSIDE SUPPORT: 1%
Additional financial reports available upon request.
RESOLUTION ON DISBURSEMENTS, JANUARY 2026
RESOLVED THAT DISBURSEMENTS FOR THE MONTH OF JANUARY 2026 IN THE TOTAL AMOUNT OF $1,182,272 AS DETAILED IN THE CASH DISBURSEMENTS JOURNAL AND GENERAL LEDGER, AND SUMMARIZED WITH ADJUSTMENTS FOR CREDITS IN THE STATEMENT OF INCOME AND EXPENSE FOR THAT MONTH BE RATIFIED, CONFIRMED, AND APPROVED.
Providing Food at Middle and High School Programs Is Essential to Access, Equity, and Impact
At the Oak Park Public Library, we are committed to supporting the whole child, not just their academic or recreational interests. Many of the middle and high school students we serve arrive directly from school and remain in the library through the afternoon and early evening. Our afterschool programming runs until 7:00 PM, placing the library squarely within a critical window when food insecurity becomes an immediate and practical concern. While the library is not a food pantry or soup kitchen, our guiding principle, “A Library for Everyone,” requires us to recognize and respond to the real conditions under which youth access our services. Offering food is not about convenience or indulgence; it is about removing barriers to participation so that all young people can fully engage in library programs.
Community Need Is Documented and Ongoing
Food insecurity is not abstract in Oak Park, it is present and measurable:
- 1 in 4 children in Cook County experience food insecurity.
- In Oak Park, approximately 7,500 residents are food insecure, and over 5% live in extreme poverty, earning less than $9,000 annually.
- 16–19% of students in Oak Park districts qualify for free or reduced-price lunch:
- District 97 (K–8): ~18.8%
- District 200 (High School): ~16%
- Beyond Hunger provided 5,500+ meals to nearly 800 children during the summer.
- The Oak Park Food Pantry served 585 unique children in 2024, with 1,856 total visits.
These numbers reflect youth who live, attend school, and spend time at the library every day.
The Library’s Unique Role
The Oak Park Public Library is one of the very few spaces offering free, consistent afterschool programming for middle and high school students. Many youth attend not because they prefer the library over other options, but because other options are inaccessible, unaffordable or other barriers.
Our programming model is intentionally designed around what youth tell us they need:
- Safe space outside of home and school
- Social connection and belonging
- Engaging, interest-driven activities
- Trusted adults and consistent routines
Food is an essential part of that model. It is a known and proven draw, and more importantly, it allows students to stay, participate, and engage without distraction or discomfort.
Food Directly Impacts Engagement and Outcomes
For many students, a snack or meal provided at the library is the first food they have access to since lunch at school. Expecting focus, participation, and sustained engagement without addressing hunger is unrealistic.
Providing food:
- Removes a primary barrier to participation
- Increases attendance and retention
- Supports emotional regulation and focus
- Signals care, dignity, and belonging
In short, programs without food limit who can participate.
Intentional, Limited, and Responsible Use
Food is provided thoughtfully and with clear parameters:
- Snacks are offered at most library-led programs.
- Hot meals are reserved for:
- Cultural observances (e.g., Black History Month, Hispanic Heritage Month, AAPI celebrations)
- Milestone celebrations and finales
- Large-scale or extended programs
- Grant-supported initiatives (e.g., Mentor Program meals funded externally)
Examples include K-Pop events, Girl Power workshop, book club finales, LETAB celebrations, exam support events, and end-of-year recognition gatherings. All decisions are made with fiscal responsibility and intention. Over the past two fiscal years, with the assistance of grants, despite providing snacks, meals, and celebrations, Middle and High School Services finished more than $8,000 under budget.
Inclusive of All Youth
Our space also serves homeschooled middle and high school students, for whom the library provides critical opportunities for socialization, routine, and peer connection. Food-supported programs help ensure these students feel equally welcomed and included.
Conclusion
Providing food at teen programs is not an “extra.” It is a strategic, data-informed, mission-aligned practice that ensures equitable access to library services. It supports engagement, honors dignity, and allows the library to function as the inclusive community space it is intended to be. Food is not separate from our work, it is foundational to our ability to serve youth well.
| WHEN | FOOD/SNACK | NOTES | ANNUAL # |
|---|---|---|---|
| Outreach | Fruit snacks and lollipops | School and community visits | 20+ |
| Programs | Snacks (chips & assortment of other snacks) | Library led programs | 40+ |
| Cultural Days | Relevant hot meal | Black History, Hispanic Month, AAPI | 3 |
| Celebrations | Hot meals | Valentines, March Madness, End of School Year, Vibez Outside (3), Back to School, Friendsgiving, WinterFest, Exam Cram (8) | 15-18 |
Latonia Jackson