834 Lake St., Oak Park, IL 60301 | Second Floor Scoville Room
Wednesday, June 24, 2026 – 6:30 pm
Meeting to be held in person and via Zoom
Agenda
1. Call to Order and Roll Call (6:30 pm)
- Call to order
- Roll call
2. Public Comments (6:35 pm)
Please read the Public Comment at Board Meetings Policy.
Public comments may be provided in one of the following ways:
- In person at a board meeting;
- As an email to Executive Director Elsworth Carman at (elsworthc@oppl.org); or to Library Board President Virginia Bloom at (trusteevirginiab@oppl.org) sent by 4:30 pm on the date of the meeting;
- As a submission through this Public Comment Form by 4:30 pm on the date of the meeting.
3. Consent Agenda (Meeting Minutes, Routine Personnel Reports, Partner Reports, Financial Reports & Executive Director’s Report) (6:40 pm)
- Meeting Minutes
- Routine Personnel Reports
- Partner Reports
- Financial Reports
- Executive Director’s Report
- Strategic Priorities Report
- Required Reports Policy Review
- Mandatory COVID-19 Vaccine Program Policy Review
4. New Business (7:00 pm)
- Resolution–Update Financial Signers (Action)
- Middle and High School Services Presentation (Discussion)
5. Unfinished Business (7:30 pm)
6. Reports and Updates: Trustee Comments and Calendar (8:00 pm)
- Monday, July 6, 2026, 6 pm: Governance Committee Meeting
- Friday, July 10–Sunday, July 12, 2026: Friends of the Oak Park Public Library Book Fair, Main Library
- Wednesday, July 15, 2026, 5:30 pm: Finance Committee Meeting
- Wednesday, July 22, 2026, 6:30 pm: Regular Library Board Meeting
- Monday, August 17, 2026, 6 pm: Governance Committee Meeting
6. Adjournment (8:30 pm)
Meeting Minutes
- Wednesday, May 20, 2026 Finance Committee Meeting
- Wednesday, May 27, 2026 Regular Meeting
- Monday, June 1, 2026 Governance Committee Meeting
- Friday, June 12, 2026 Finance Committee Meeting
Routine Personnel Reports
Additions and Separations Report (May 2026)
Additions
| Name | Employment Status | Department | Job Title | Hire Date |
|---|---|---|---|---|
| Behensky, Kiara | Temporary (Less than 20 hrs/wk) | Collection Services | Summer Library Clerk | 05/27/2026 |
Separations
No separations in May 2026.
Staff Changes Report (May 2026)
Changes
| Name | Employment Status | Department | Job Title | Change | Effective Date | Notes |
|---|---|---|---|---|---|---|
| Dziuba, David | Full-Time | Technology Services | Systems Administrator | Promotion | 05/24/2026 | Previous title: Information Technology (IT) Specialist |
Partner Reports
Intergovernmental Committee (IGov)
Trustee Rogers update from IGov:
The June meeting was canceled and we are now rescheduling the July meeting. During the July meeting, we hope to cover ED evaluations and present information on the library’s recent process. A committee has also begun work on the fall Demystifying Referendum presentation for the public.
Council of Governments (CoG)
President Bloom update from CoG (met on June 10, 2026):
Introduction of the new President of the OPPD Board – Chris Wollmuth
- Park District of Oak Park Board
- Parks Department Bio: Chris has lived in Oak Park for almost twenty years with his wife and two teenage daughters. He served on the Green Advisory Committee of the PDOP from 2012 to 2019, including the last four years as Chairperson. Before that he ran the after-school program at Hatch Elementary School, Hatch After Hours, for three years. He is a local architect and landscape designer and has an extensive background in sustainable issues in both arenas. Chris loves to travel with family, especially to National Parks, still plays soccer, and enjoys tennis with friends. He spends time as much time as possible in his own garden as a way to recharge.
Brief discussion on the appointment of a new D97 trustee after the departure of Becky Pérez
Village Staff is considering a presentation from ECHO
- Engaging Communities for Healthy Outcomes has been piloted for about 2 year and is an alternative response model of trained social workers used to triage non-police crisis calls (mental-health crises, unhoused assistance). They connect people to services in the community.
COG discussed the go forward plan for the Community Engagement Events at OPPL
- Audrey Williams-Lee from D200 reported that the event went well.
- Overall there is excitement to keep the process moving forward, but to work on refining how it takes shape.
- Elsworth offered to hand off the next steps of planning to OPPL staff and then return to COG with additional info and suggested next steps.
Discussed the difference between IGov and COG
- Received a little background here that seems to support that the mandates are very very closely aligned and continuing to cause confusion.
- Audrey Williams-Lee offered to provide additional context via email/in the next meeting.
Friends of the Oak Park Public Library
Secretary Yamamoto update from the Friends of the Oak Park Public Library (met on Monday, June 15, 2026):
- Suzy and I gave updates about the change in library board officers, the board’s adoption of Belonging and Othering as a framework, and that the budget season was coming up.
- Logistics for the book fair were discussed.
- If anyone wants to volunteer at the book fair, please email Kat Bell at katfinnbell@gmail.com.
- They have a special need for volunteers on Monday, July 13, 2026 from 9 am-12 pm to load up the pallets with boxes of leftover books.
Next board meeting will be on Monday, August 17, 2026.
Financial Reports
Summary As of May 2026 (42% of the year complete)
Prepared by Linda Barnett – June 10, 2026
OPERATING CASH
Byline Checking: $459,767
*Outstanding payments: $(98,496)
Byline Analysis: $406,788
Byline Public Fund MM: $596,403
Hinsdale – Wintrust MM: $220,755
Illinois Funds Invest: $6,484,199
Ending operating cash available: $8,069,416
Art Fund: $3,248
OVERALL SUMMARY
Oak Park Public Library is 42% into the fiscal year. The year-to-date (YTD) financial statement through May 2026 shows a surplus of $6,010,281, with $11,017,120 in Property Taxes revenue, mostly prior-year tax receipts paid in 2026. The first installment for the 2025 tax year (due in 2026) was delayed until April 1, and as of this report date, some payments have been received.
May YTD revenue totaled $11,203,506, or 90% of the 2026 budget. This amount is 48% over the YTD budget for this fiscal year. Again, the $11,017,120 in Property Tax revenue received is mostly prior-year tax receipts paid in 2026.
May YTD operating expenditures totaled $5,102,879, or 41% of the 2026 budget. This amount aligns with the YTD budget for the fiscal year.
REVENUE
As of May 2026, the library has recorded $11,017,120 in property tax revenue, or 92% of the budget, for the fiscal year. This figure represents mainly the second installment of tax receipts (due in 2025) and prior-year receipts. The first installment for tax year 2025 (due in 2026) was delayed by one month, from March 1 to April 1. According to the Cook County Treasurer, distributions have been completed for funds received through April 1, 2026. They are currently working on a collection adjustment before distributing the funds received in April 2026 and later.
On June 9, 2026, Cook County announced that the second installment of property tax bills would be delayed by approximately two months (presumably from August 1 to October 1). To help local governments manage the resulting cash-flow gap, Cook County Board President Toni Preckwinkle intends to reopen and expand the Property Tax Bridge Fund Program, making up to $300 million in no-interest loans available to eligible taxing districts. The library will monitor available cash, explore all options, and take appropriate action to ensure continued operations.
Corporate Property Tax is at 32% of the annual budget, which is 9% below the YTD budget. Illinois disburses these payments to local taxing bodies eight times per year, and the next scheduled payment was due in May 2026 in the amount of $43,055. The Village has been contacted to determine when the library will receive the payment.
Parking lot revenue of $13,059, or 42%, of the YTD budget. The revenue helps pay partial costs for servicing and maintaining the parking garage and gates.
Interest Income at 36%, totaling $79,498. Because the library had not received its usual second installment of property tax distributions for more than 5 months in 2025 and early 2026, it had to draw on its cash reserve. Combined with the current lower interest rates, this drawdown reduced the cash balance and, in turn, the interest earned. Interest income is likely to remain below budget for FY2026.
Miscellaneous Income of $7,553 is contributed to by $3,711 received from E-Rate. This is a discount received from the Federal Communications Commission to assist with affordable telecommunications and internet access. In addition to the $1,375 Blackbaud (accounting software) rebate and a payout received from a class action lawsuit with Cintas.
TOTAL REVENUE YTD: $11,203,506
EXPENDITURES
Total disbursements: $968,935
The total People expenditure is at 41%, which is 1% under the YTD budget. Workers’ Compensation Insurance payment for 2026 at 108% is due in January for the full year and is over budget due to an adjustment required after the annual carrier audit. Staff Development/Travel is at 47% of the budget due to the timing of staff conferences.
Support Services is expended at 53% of the YTD budget, which is 11% over budget. The over-expenditure is mainly due to various Administration Support Services costs:
- Staff Appreciation/Engagement is at 55% of the YTD budget, which is due to the allocation of events and is not expected to exceed the annual budget.
- Audit Fees are at 87% of the budget, which is due to work performed through April 2026 for the FY25 audit
- Consulting Services costs are overspent by 4% for this point of the year due to the use of a municipal advisor for the Fund Balance policy
- Legal Fees is at 64% of the budget, which is is due to ongoing legal counseling for various situations.
- Postage is at 43% of the budget, which is due to the spring bulk mailing
- Insurance (property, liability, auto, etc.), which is charged 100% in the first month of the year and is at 89% of the budget line
- Supplies is at 35% of the YTD budget and is typically under budget at this point in the year. However, printing costs for toner (charged quarterly) and paper have escalated due to increased usage. The library implemented a plan to reduce printing costs going forward, ensuring it can continue to meet the community’s need for this service sustainably and within budget.
May’s operating expenditures are at 41%, which is 1% under the YTD budget.
Account line/group expenditure levels by percentage:
People:
Compensation: 41%
Talent Development: 41%
Total People: 41%
Support Services:
Marketing: 38%
Store: 17%
Collections: 19%
Administration: 58%
Other Support Services: 35%
Total Support Services: 53%
Equity And Anti-Racism:
Total Equity And Anti-Racism: 19%
Library Materials:
Total Library Materials: 36%
Facilities Management:
Facilities Supplies: 16%
Facilities Services: 37%
Total Facilities Management: 35%
Public Services:
Programming: 35%
Digital Services: 39%
Total Public Services: 39%
TOTAL OPERATING EXPENSES: 41%
TOTAL CAPITAL AND OUTSIDE SUPPORT: 13%
May 2026 Financial Statements & Cash Disbursements (PDF)
Resolution on Disbursements, May 2026
RESOLVED THAT DISBURSEMENTS FOR THE MONTH OF MAY 2026 IN THE TOTAL AMOUNT OF $968,935 AS DETAILED IN THE CASH DISBURSEMENTS JOURNAL AND GENERAL LEDGER, AND SUMMARIZED WITH ADJUSTMENTS FOR CREDITS IN THE STATEMENT OF INCOME AND EXPENSE FOR THAT MONTH BE RATIFIED, CONFIRMED, AND APPROVED.
Executive Director’s Report
Executive Director’s Report, June 2026 (web version, below | (PDF version)
Prepared by Elsworth Carman for the June 24, 2026 Board of Library Trustees Meeting
Consent Agenda Implementation & Feedback
After significant discussion, this is the first Board of Library Trustees meeting packet to include a consent agenda. As we acclimate to this tool, I would appreciate hearing any feedback Trustees have about the agenda and packet. The intention behind implementing a consent agenda is to make meetings more effective, and learning what works and what Trustees would like to see changed is a big part of making this shift successful.
A Day in Our Village Recap
Thank you to all Trustees who joined us for A Day in Our Village on June 7! This year, we paired Trustees with library staff at our table, which worked well. It was fun to engage with the community and hear about how people use our services, what they would like to see us implement in the future, and what they would like to learn more about.
Amy and Magda from Woolpert were in the Main Library lobby all day during the event, speaking with patrons about the Strategic Facilities Plan. They had an activity with vision/inspiration boards and asked visitors to identify what was most important to them in the Main Library. The feedback they gathered will be incorporated into their work on the overall plan.
Upcoming Tuckpointing Project at Main Library
As shared via email, we have a significant tuckpointing project underway at the Main Library. We expect the work to be completed by mid-August. There should be minimal disruption to library operations, but a variety of equipment will be used to access different parts of the building. This is a planned maintenance project.
Directors University
I’m looking forward to participating in Directors University through the Illinois Library Association this summer. The mission of the program “is to provide public library directors with a clear understanding of their roles and responsibilities and to provide them with the skills they need to better serve their constituents.” As a new-to Illinois library director, I am especially interested in learning about different library structures in the state, state library grants, state-specific library statutes, and networking with other Illinois library directors.
Strategic Priorities Report (May 2026)
- Library’s logic model
- Strategic Priorities Report: May 2026 (web version, below | PDF version)
Engagement in May 2026
- We create opportunities for connection and community participation.
- We deliver inclusive, compassionate, and high-quality customer service.
Work Highlights
Encouraging creativity & intergenerational connections (Public Services & Programs)
As part of Celebrating Seniors Week, we hosted an all-ages Puppet-Making Workshop on May 9 in the Creative Studio Makery, led by puppet designer Jacky Kelsey. The event, shaped by community input and library staff collaboration, drew 16 attendees of various ages. Participants enthusiastically shared ideas, creating many puppets in just two hours. It was a great opportunity to learn new skills and foster intergenerational connections among community members.
A high-engagement community event for the Book Bike team (Public Services & Programs)
On May 17, the Book Bike visited its highest-attended event ever: Blast Off to Kindergarten, a kindergarten readiness event organized by the Collaboration for Early Childhood and Oak Park Elementary School District 97. Over 300 people visited the Book Bike table during the two-hour program, providing families an opportunity to check out books, learn about library services, and connect with library staff. Book Bike Librarian Ian Gosse and Patron Services Supervisor Cindy Sirin assisted incoming kindergarteners in signing up for library cards and engaged with recently relocated families. A memorable moment occurred when Cindy spoke Spanish with a family, leading to a meaningful discussion about library services.
Raising local awareness about public library services (Communications & Development)
This year, the Communications Team has worked in collaboration with other public libraries along the Metra’s UP-W train line on a targeted marketing campaign. The campaign is intended to raise public awareness about all the ways that libraries meet real community needs, including indoor play space for kids, tool and hobby rentals, and programs like book clubs that bring new friends together. During the month of May, four ads, which were designed by our Graphic Designer Gabriela Denton, were displayed in train cars — reaching approximately 900,000 riders and receiving over 400 QR code scans. The next round of ads for this year-long campaign went up on June 8.
Community Voice
A patron shared the following positive feedback in a Google Review submitted May 20:
“The Oak Park Main Library has everything you would expect for regular library services and more! I still have more to explore, but I’ve seen the gallery that displays artists work, a 3-D printer, a makers/craft room, an interactive children’s library, a teen library, and of course a broad selection of books and media. The staff are always kind, greet you with a smile, and are extremely helpful. A very pleasant library to spend time in.
Learning in May 2026
- We encourage exploration of new ideas through diverse collections, programs, and other resources.
- We support community members and staff in developing the knowledge and skills to reach their goals.
Work Highlights
A learning opportunity for local tree lovers (Public Services & Programs)
On May 27, we hosted a spring edition of a “Tree Talk & Stroll” program at the Dole Branch. Organized by Environmental & Sustainability Specialist Christine Poreba, this program featured Trinity Pierce from the Chicago Region Trees Initiative at The Morton Arboretum and Grant Jones, Forestry Supervisor from the Village of Oak Park. Trinity and Grant shared helpful information about how to identify and care for trees, as well as the benefits of tree diversity, and answered many questions from the audience of approximately 36 community members.
An engaging & informative author visit (Public Services & Programs)
On May 20, author, photographer, and historian Will Quam joined us for a “Brick of Chicago” program, where he discussed his book, Fire and Clay: How Brick Reveals the Hidden History of Chicago. Will shared his expertise about the brick of Chicagoland and architectural styles of different bricks throughout history, ending with a Q&A and book signing. A total of 71 people attended this engaging program. Dandelion Bookshop provided copies of Will’s book for sale during the book signing.
A staff training to support digital collections access (Collections)
The Special Collections Team participated in an intensive, in-person training session in May with Jessica BrodeFrank, Portal Manager for the Chicago Collections Consortium (CCC). The goal of this session was to provide hands-on instruction in uploading and managing our digital collections within the CCC portal, as well as converting collection metadata into the required format. The next step is to upload select digital collections to the portal, making them more accessible to researchers.
Community Voice
Attendees at the Tree Talk & Stroll program (described above) shared positive feedback in a post-
program survey, including the following comments:
- “I loved all of it, but especially that the two experts each had different areas of tree-learning they focused on. They were both fantastic (and I am happy to say I went away feeling like Oak Park’s trees are in very good hands with Grant at the helm).”
- “It was very informative. I learned a lot about how the forestry department decides what and where to plant trees and how they care for the trees they plant.
Attendees at the Brick of Chicago program (described above) shared positive feedback in a post- program survey, including the following comments:
- “Fascinating content, excellent presentation”
- “Engaging speaker who was excited and knowledgeable about his topic. I learned so much about brick and over the last few days walking around Oak Park my focus was definitely on the variety of bricks and styles!”
Stewardship in May 2026
- We provide broad, effective, and equitable access to resources.
- We care for community resources, library assets, and library staff responsibly, ethically, and sustainably.
Work Highlights
Chatting with staff & trying something new (Finance & HR)
In May, Executive Director Elsworth Carman and Director of Finance & Human Resources Billy Treece hosted four staff chats across all three library locations (two at the Main Library and one at each branch). To further support staff well-being and engagement, we introduced an interactive approach this quarter by using Mentimeter, allowing staff to vote on and shape the agenda in real time. Across all sessions, staff consistently prioritized three key areas for discussion: the new Sabbatical Leave policy, updates on the Strategic Facilities Plan, and the Belonging without Othering framework. This collaborative format empowered staff to steer the dialogue toward their top areas of interest. We will continue to refine these sessions to ensure our staff feel included and informed.
Lighting upgrades at main (Facilities)
In May, we completed the latest phase of LED improvements at the Main Library. This multi-phase project aims to upgrade our older, less efficient lighting with LED technology. Several interior and exterior improvements were made by removing old, power-hungry metal halide, compact fluorescent, and linear fluorescent fixtures throughout the building, replacing them with more efficient, but equal output LEDs. Many of these fixtures include daylight harvesting technology, where a photosensor measures the amount of available ambient light and automatically adjusts the LED’s output to ensure that the fixture is no brighter than it needs to be, often resulting in reduced power consumption.
Technology updates at dole (technology)
The IT Team completed a series of technology updates at the Dole Branch to improve public computing access and network reliability. Public equipment was relocated to new areas, ensuring each device was reconnected, tested, and verified for proper network and peripheral functionality. As part of this work, we also replaced an existing networking switch with a high-end managed device. This upgrade positions Dole for improved network performance, easier monitoring, and more flexible management going forward.
gathering community feedback (Communications & Development)
On May 1, the Communications Team launched a Community Survey to gather public feedback for our Strategic Facilities Plan. Thanks to a robust, multi-channel promotional campaign and months of preparation, survey response exceeded expectations: over 1,300 surveys were submitted during the six weeks the survey was open. Our architects are thrilled with the volume of data, which provides a representative look at how patrons experience the Main Library. The success of the survey was driven by a coordinated effort to highlight it across multiple communication streams: the May/June issue of the OP/FYI newsletter, the library’s Spring Storyline, and digital campaigns on oppl.org and in e-newsletters. QR codes and paper surveys were also made available at all three library locations.
Anti-racism & Equity in May 2026
- We develop and implement library policies and practices that promote equitable outcomes and experiences for staff and the public.
- We support our diverse community through responsive and intentional resource sharing, communication, and relationship building.
Work Highlights
A celebration of Asian Pacific Islander Desi American culture (Anti-Racism & Equity)
The Oak Park Public Library partnered with the Village of Oak Park to offer Kapwa!: A Celebration of Asian Pacific Islander Desi American Heritage Month on May 30 at Village Hall. The event featured food, music, and opportunities for community connection. Manager of Community Engagement Chibuike Enyia represented the library at the event, engaging with community members and promoting library resources while celebrating the spirit of Kapwa, a Filipino value of togetherness and shared identity.
Sharing diverse materials with local families (Public services & programs)
Youth & Family Outreach Librarian Sarah Yale engaged with families at Oak Leyden’s May 6 playgroup and parent night, themed around the book Brown Bear, Brown Bear, What Do You See? Families explored the Book Bike, which was filled with diverse board and picture books, early readers, and family-related nonfiction, like BBQ recipes and packing lunches. To support the theme, Sarah gathered many titles by Bill Martin, Jr. and Eric Carle, including a Brown Bear board book and several versions in different languages and in braille.
Maintaining diverse & inclusive collections (Collections)
As part of our ongoing commitment to diversity and inclusion, the Collections Team conducted its annual review and update of our core equity catalog lists. These enduring resources — which include Anti-Racism Resources, True Asian American History, True Black History, True Latine History, and True Native American History — are meticulously maintained each year to ensure our community has continuous access to accurate, relevant, and empowering diverse histories.
Collaborating with community partners for public health improvement (Social Services & Public Safety)
Every five years, the Illinois Department of Public Health requires the Oak Park Health Department to conduct a community needs assessment called the IPLAN. Director of Social Services & Public Safety Rob Simmons represents the library on a community stakeholders committee that is helping the Oak Park Health Department identify priority public health areas and investment goals for the next five years. The committee also includes representatives from Oak Park Township, the Oak Park Community Mental Health Board, the Park District of Oak Park, the Oak Park Board of Health, and Rush University Medical Center.
Community Voice
A May 7 Chicago Tribune article featured an interview with the library’s new Director of Equity & Anti-Racism Shalonda Lane.
Required Reports Policy Review
Type of Review
Routine review.
Date of Last Review
November 15, 2011
Context
The current policy lists the reports required in the monthly Board meeting packet.
Review Committee
Billy Treece, Director of Finance and Human Resources; Elsworth Carman, Executive Director; Megan Butman, Governance Committee; and Mika Yamamoto, Governance Committee
Committee Recommendations
| Recommendation | Explanation |
|---|---|
| Eliminate the policy and move the relevant content to a supplemental board document (or documents) | Consolidating this list (or a variation of it) into supplemental document/s, such as a trustee manual, simplifies the library’s primary governing framework and reduces the administrative burden of tracking, reviewing, and updating minor, isolated policy documents. |
Recommended Action
Eliminate the Required Reports Policy in full and move the relevant content to a supplemental board document.
Markup Version: Required Reports Policy
Library Board approved July 16, 2002, Revised November 15, 2011
The Executive Director or their designee shall provide the following reports to the Board of Library Trustees.
Executive Directors Monthly Report
Monthly Circulation Report
Monthly Budget Report
Monthly Bank Reconciliation Reports
Monthly Report of Cash Disbursements
Monthly Report of Employees Hired and Separated
Board Calendar (monthly)
Mandatory COVID-19 Vaccine Program Policy Review
Type of Review
Routine review
Date of Last Review
September 28, 2021
Context
The Mandatory COVID-19 Vaccine Program policy was originally adopted by the Board of Library Trustees on September 28, 2021, with an effective date of September 29, 2021. Although the policy stipulated that it would be reviewed after six months, it has not undergone a formal review since its initial adoption. This routine review evaluates the ongoing operational necessity of the policy to ensure it remains aligned with current public health standards and organizational needs.
Review Committee
Billy Treece, Director of Finance and Human Resources; Elsworth Carman, Executive Director; Megan Butman, Governance Committee; and Mika Yamamoto, Governance Committee, HR/Legal Guidance provided by HR Source staff.
Committee Recommendations
Outlines proposed changes to this policy and the reasoning behind them.
| Recommendation | Explanation |
|---|---|
| Eliminate the policy | This policy was established in 2021 as an emergency response to workplace health hazards during the pandemic. Since then, the institutional and public health landscape has shifted significantly. Following the expiration of federal emergencies and the transition of CDC guidance from administrative mandates to routine management, the vast majority of public and private organizations have sunset their mandatory vaccine programs. Our policy explicitly permits the library to revoke the program when government and public health recommendations alter. Eliminating this policy aligns the library with current standard institutional practices and public health frameworks. However, we are still legally required—and fully intend—to keep our staff and buildings safe and follow the laws and local ordinances. |
Recommended Action
Eliminate the Mandatory COVID-19 Vaccine Program Policy in full.
Markup Version: Mandatory COVID-19 Vaccine Program Policy Review
Adopted by the Board of Library Trustees September 28, 2021.
Purpose
The Oak Park Public Library recognizes its responsibility to provide staff members a workplace free of recognized hazards. This policy is intended to maximize the protection afforded by the COVID-19 vaccine. The goal of this program is to protect staff members, staff members’ family members, patrons, visitors, others affiliated with us, and the broader community. This policy is intended to follow all state and local laws. It is based upon guidance provided by the Centers for Disease Control and Prevention (CDC) and public health and licensing authorities, as applicable.
Scope
As a condition of employment, all staff members of the library must receive a COVID-19 vaccine. This policy does not cover volunteers, customers, patrons, and visitors.
If a staff member has not obtained the vaccine or received an approved exemption within the timeframes outlined below, the staff member may not report to work on-site.
Staff members working remotely are expected to observe these guidelines as a condition to accessing any library premises.
Newly hired staff members will be required to supply proof of immunization or receive an approved exemption during the onboarding process. Staff members who fail to do so may be terminated, subject to applicable law.
Procedure
Staff members should contact their appropriate Public Health Department to obtain vaccination updates and information about vaccination sites:
Chicago Department of Public HealthCook County Department of Public HealthOak Park Department of Public Health
Staff members may also be able to obtain vaccine availability information from their health care providers. Vaccinations should be run through staff members’ health insurance where applicable or otherwise submitted for reimbursement to the Office Specialist if there is a cost.
All staff members will be granted paid time off work to receive their vaccination(s) and recover from any adverse reactions caused by receiving the vaccine as needed. Staff members are to work with their managers when scheduling a time to obtain the COVID-19 vaccine.
To be compliant with this requirement, staff members must do one of the following:
Provide the library with proof of immunization within the specified timeframe. Proof of immunization must include a copy of documentation showing the vaccine was received, but it should not include any personal health information or family medical history information; orComply with the designated procedure for obtaining a permissible exemption as described in this policy.
Reporting Immunization
Staff members will notify the library once they have received the COVID-19 vaccine by responding to the COVID-19 Vaccination Reporting email sent by Human Resources with one of three possible responses:
Yes, I have received the COVID-19 vaccine (attach or submit a copy of proof of vaccination to Human Resources).No, I have not yet received the COVID-19 vaccine shot but will do so on [DATE].I am requesting an Exemption (medical or religious, see below section “Exemptions”).
Individuals responding “Yes” will receive a confirmation email. Individuals responding “No” will receive an email with key dates and information about the guidelines for complying with this policy. Additionally, they will receive a follow-up email within 10 days. Individuals requesting an exemption will receive an email directing them to the proper next steps (see below section “Exemptions”).
Confidentiality
Confidentiality and respect for our staff members’ rights are important to us.
The library will not:
Use any genetic information, disability status, or information regarding religious beliefs to disadvantage its staff members in any way;Use incentives in exchange for genetic information, information regarding a staff member’s health condition or that of their family, or information on the staff member’s religious beliefs; orTry to coerce staff members into supplying health/genetic/religious belief information or taking medical examinations.
Key staff within Human Resources and the Leadership Team will have access to dashboards to check compliance. Records documenting vaccinations and declinations will be maintained by Human Resources. All information received under this policy will be kept confidential to the greatest extent possible. Sharing of information shall be based on a need-to-know basis and only to the level required to notify management personnel regarding those staff members who are not in compliance with this policy or have received an exemption.
The Genetic Information Nondiscrimination Act of 2008 (GINA) prohibits employers and other entities covered by GINA Title II from requesting or requiring genetic information of an individual or family member of the individual, except as specifically allowed by this law. To comply with this law, we are asking that you not provide any genetic information when providing information in accordance with this policy. “Genetic information,” as defined by GINA, includes an individual’s family medical history, the results of an individual’s or family member’s genetic tests, the fact that an individual or an individual’s family member sought or received genetic services, and genetic information of a fetus carried by an individual or an individual’s family member or an embryo lawfully held by an individual or family member receiving assistive reproductive services.
Exemptions
Staff members may request an exemption from the mandatory COVID-19 vaccine program by submitting an exemption request form, as outlined below, for: 1) disability/medical contraindications or precautions, or 2) a religious belief. All staff members should note that personal and/or philosophical objections to vaccinations are not considered sufficient justification for granting an exemption from the mandatory COVID-19 vaccine program.
Staff members requesting exemptions from the required COVID-19 vaccine program due to a disability/medical contraindication/precaution or religious belief must submit an exemption request form to the Director of Human Resources who will review each exemption request on an individual basis and consider approval of any such request.
The following instructions should be followed, depending on the type of exemption requested:
Disability/Medical Exemption: If a staff member has a disability and/or medical condition that presents a contraindication to receiving a COVID-19 vaccine, they must complete the medical exemption request form and attach the relevant supporting medical documentation from their licensed treating provider as shown in the medical exemption form.Religious Exemption: If a staff member declines a COVID-19 vaccine because it conflicts with a sincerely held religious belief, the staff member must complete the religious exemption request form. Staff members may be asked to supply documentation that explains the specific faith-based teachings that oppose immunizations.
Designated personnel of the library will engage in an interactive dialogue with all staff members requesting an exemption to determine if there is a reasonable accommodation that can be provided unless providing a reasonable accommodation would result in undue hardship to the library or poses a direct threat to the health and/or safety of others in the workplace and/or to the requesting staff member. The Director of Human Resources will notify the staff member and manager of the decision about an exemption request.
All staff members receiving an exemption are responsible for understanding and accepting the consequences of the exemption, which may include required work restrictions.
After engaging in the interactive process, if the library is unable to provide a reasonable accommodation without causing undue hardship, the staff member has 30 days from notification of the denial of the exemption to comply by being immunized.
The library will only reconsider a denial if the staff member supplies new information supporting their request. For reconsideration of a denial, please contact the Executive Director.
No staff member requesting an exemption to the mandatory COVID-19 vaccine program will be harassed, discriminated or retaliated against for making such a request or being granted an exemption. If a staff member believes that they have been treated in a manner contrary to this policy, please notify the Director of Human Resources immediately.
Consequences of Non-Compliance
All persons covered under this policy shall be aware that compliance is a condition of employment and/or access to Oak Park Public Library facilities. Staff members who do not certify that they have received the COVID-19 vaccine or have an approved exemption will not have access to the library’s non-public facilities.
After 60 days, if the staff member has not provided documentation of vaccination or completed an exemption, they may be subject to disciplinary action, up to and including termination. Staff members not in compliance with this policy will be placed on unpaid leave until their employment status is decided by the library’s Executive Director after consultation with the Director of Human Resources.
Right to Change or Terminate Policy
If vaccine shortages occur and/or if CDC or government officials’ recommendations are altered, the library may change, suspend, or revoke all or part of this policy.
Effective Date
The effective date of this Mandatory COVID-19 Vaccine Program Policy and Procedure is September 29, 2021. This policy will be reviewed after six months.
New Business
Resolution–Update Financial Signers
June 24, 2026
RESOLUTION TO NAME AUTHORIZED BANK AND INVESTMENT SIGNERS
At a meeting of the Board of Library Trustees of the Oak Park Public Library, at which a quorum was present and voting, or by other duly authorized action in lieu of a meeting, the following resolutions were adopted:
WHEREAS, personnel and/or officer changes have occurred, now, therefore be it
RESOLVED, that the Oak Park Public Library names the following person(s) as authorized signers for banking and investing operations of the Oak Park Public Library:
VIRGINIA BLOOM – Library Board of Trustees – President
ANNIE WILKINSON – Library Board of Trustees – Finance Officer
ELSWORTH CARMAN – Executive Director
BILLY TREECE – Director of Finance and Human Resources
RESOLVED FURTHER, that all other names be removed as authorized signers for banking operations and investment accounts.
RESOLUTION AND AUTHORIZATION CERTIFICATE
I am the duly elected and authorized Board President of the Oak Park Public Library, and I have the authority to make the certifications contained herein; I, the undersigned (the “Certifying Official”), hereby certify that:
The foregoing is a complete and correct copy of the resolutions duly adopted and recorded as a part of the minutes of said meeting and that they affirmatively appear in and as a part of said minutes – If applicable, there is no provision in the organizational document(s) of the Oak Park Public Library restricting the power of the Board of Library Trustees from passing said resolutions, and that the same are in conformity with the provisions of said organizational documents; and – the specimen signatures appearing below are the true signatures of the persons named herein.
IN WITNESS WHEREOF, I have hereunto set my hand and affixed the seal of the Organization (if applicable) on this day, June 24, 2026.
Name: Virginia Bloom
Title: President, Board of Library Trustees
Signature: _____________________________________
Name: Mika Yamamoto
Title: Secretary, Board of Library Trustees
Signature: _____________________________________
Unfinished Business
Project Update: Strategic Facilities Plan
OPPL Main Library Strategic Facilities Plan Update Memo
Alexandra Skinner, Director of Communications
DATE: June 18, 2026
SUBJECT: Strategic Facilities Plan for Main Library, update
1. Summary
In 2025, the Board of Trustees approved funding to contract Woolpert Architects to develop a comprehensive Strategic Facilities Plan for the Main Library. This project commenced in early 2026. Following extensive data collection from staff, Board of Trustee members, and the public. This memo provides an update on community engagement metrics and outlines next steps for Board involvement in the process.
2. Stakeholder Engagement & Feedback Collection (Year-to-Date)
Throughout 2026, Woolpert lead associates Amy Schmieding and Magdalena Hebal have executed a multi-phased engagement strategy to gather diverse perspectives on library and work spaces:
- Internal Staff: Conducted department-wide meetings in March to assess operational and workflow space needs.
- Board Feedback: Initial survey deployed in March to capture preliminary Trustee insights.
- Community Visioning: Hosted public visioning sessions in the Main Library lobby during the Day in Our Village festival on June 7.
- Broad Public Survey: Executed a comprehensive community survey from May 1 to June 15, aggressively promoted via the Storyline, the Village’s OP/FYI newsletter, the library website, email newsletters, and physical paper forms across all three branches.
3. Response
The response from the Oak Park community has been robust, ensuring a statistically diverse data set.
- The breakdown of the Community Survey and focus groups is as follows:
- 308 paper survey responses
- 1,341 digital survey responses
- 20 Older Adult responses
- 8 Parent/Caregiver responses
- 23 Supported Families’ responses
- 32 Teen responses
- 15 English Language Conversation responses
4. Board engagement opportunities
Woolpert now transitions from data collection to plan development, with the following opportunities for Board engagement:
- Option A: Dedicated Visioning Workshop: A facilitated focus group/visioning exercise with the Board to map high-level priorities.
- Option B: Findings Presentation: A formal presentation detailing the full findings of the staff and community surveys.
- Option C: Strategic Roadmap Presentation: A presentation focusing strictly on proposed next steps and spatial concepts.
Scheduling Note:These sessions can be integrated into an upcoming regular Board meeting or scheduled as a dedicated Special Meeting of the Board of Trustees.
7. Action Requested
The Board is requested to provide direction on:
- Which combination of information/presentations do they wish to receive from Woolpert.
- Whether this engagement should occur during a forthcoming regular monthly meeting or a newly scheduled Special Meeting.